BSPHO Privacy Policy

Protecting your personal information is important to us. This privacy policy explains how we collect, use, and protect your personal information when you visit our website.

Company Details


Clos Chapelle-aux-Champs 30, 1200 Woluwe-Saint-Lambert

Company number: BE0457785857

Collection of Personal Information

We collect contact data and account profile data such as your name, email address, phone number and profession when you create an account, upload documents and/or fill in a form.

Use of Personal Information

BSPHO processes data in Belgium. Access to the information you have provided will be limited to and managed by BSPHO employees. We may also use your information to improve our website and personalise your experience.

  • For general membership administration: We collect personal data of BSPHO members and website users to manage their membership, organize events, meetings and working groups, and grant access to the members-only section of the website.
  • For targeted communication purposes: We use your personal information to respond to your requests and communicate with you. We will contact you through our regular newsletters or via email. You may unsubscribe from these mailings at any time.
  • For recruitment purposes: BSPHO processes personal data of individuals who respond to BSPHO job openings to process and follow up on job applications.
  • For easing collaboration between centres: On the ‘who is who’ page in the professional area of the website, the name, professional email address, professional phone number and profession are displayed to ease communication and collaboration between centres.

As an event organiser, we reserve the right to utilise photo and video content in our reports, brochures, website, and social media channels. When individuals sign up for any BSPHO organised event, including virtual events, they acknowledge that pictures taken during these events may be shared on different communication platforms. The identities of the attendees will not be disclosed.

How long do we store your data?

BSPHO keeps your personal data only for as long as necessary to fulfil the purpose for which it was collected. As soon as we learn that you are no longer part of a relevant group, your personal data will be deleted. For example, if you apply for a job, BSPHO will retain your personal data during the application process and delete it once the process is done.

View and change your own personal data

At your request, we will give you access to all the information we hold about you. You can also contact us if you have a complaint about the processing of your personal data. As a user, you have the following rights:

  • The right to access – You have the right to request BSPHO for copies of your personal data.
  • The right to rectification – You have the right to request that BSPHO corrects any information you believe is inaccurate or incomplete.
  • The right to erasure – You have the right to request that BSPHO erase your personal data, under certain conditions.
  • The right to data portability – You have the right to request that BSPHO transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you.

Protection of Personal Information

All information we have in our possession is confidential unless given consent by the user. We do not sell, trade, rent, loan, or lease any personal information collected online or offline to third parties.

To protect your personal data from unauthorized access, use or disclosure, the BSPHO takes the following IT security measures: strong password protection, regular software updates, antivirus program, and restricted user access to the BSPHO database.

Data collected by Google Analytics

This website uses Google Analytics, a service provided by Google Inc. to analyse how users navigate the site. Google Analytics uses "cookies" (text files placed on your computer) for this purpose. The information generated by the cookie about your use of the website (including your IP address) will be transferred to and stored by Google on servers in the United States.

Google uses this information to create reports on website activity and personalize ads. They may share this information with third parties as required by law or to process data on Google's behalf, but they will not combine your IP address with other data.

By using this website, you consent to the processing of the information by Google in the manner and for the purposes described above. Users have the option to opt out of personalised ads by adjusting their ad settings or by using tools such as the Google Ads settings page. Additionally, users can opt out of Google's use of cookies for personalised advertising by visiting the Ads Preferences Manager or by installing a browser plugin that blocks cookies.

Changes to the Privacy Policy

BSPHO keeps its privacy policy under regular review and places any updates on this web page. Please check our website regularly for updates.


If you have any questions regarding our privacy policy, please contact us.

Last updated: 12/12/2023